Sick leave hours earned by an employee during a biweekly pay period are credited to the employee for use on the first day of the following biweekly pay period.A non-exempt employee uses sick leave in quarter-hour increments.The maximum balance limit of vacation leave accrual is 304 hours after which leave will not be accrued.
A supervisor may deny the request of an exempt employee for time away from work for less than a half day or may require the employee to be away from work and use a half day or full day of sick leave if it is in the best interest of the department or for repeated absences of less than one-half day.
The department/unit head may require the employee to provide medical certification that the employee is unable to work before sick leave is approved.
For complete information on types of positions and overtime status, please see Chapter 4210 .030 and Chapter 4220 .050, respectively. The Kansas Board of Regents determines accrual rates.
Department heads, directors, and unit administrators (hereinafter "Department/Unit Head") are authorized to develop internal procedures for the administration of these policies such as determining the manner in which an employee is to request the use of a particular leave and whether medical certification is required. Both eligible university support staff and unclassified employees earn vacation leave and sick leave, with the exception of nine-month instructional faculty who do not earn vacation leave.
All employees will earn vacation leave the first and second bi-weekly pay periods during the first 11 months of the fiscal year (July — June).
Vacation Leave earned will not exceed 176 hours per fiscal year.
An exempt employee records sick leave in one-half or full-day increments, but in no less than four-hour increments as determined by the regular work schedule.
For example, an exempt employee working 10-hour days would report five hours for a half-day leave.
Questions relating to the information in each chapter of the Policies and Procedures Manual should be directed to the office issuing the chapter.
That information is usually located at the end of each chapter.